Rental Guidelines

When you rent the Mattamy Theatre and MinMaxx Hall there are additional rental guidelines that you need to follow. These facilities are often booked for larger performances and may require additional staff, equipment and services.

Staffing fees

Depending on the size and type of event, you may require additional staff to operate equipment and serve visitors.

Mattamy Theatre and MinMaxx Hall staffing fees
Staff position	Fee per hour
Head technician (minimum five hours per call)	$49.08
Head technician (over eight hours)	$73.62
Stage technician (minimum five hours per call)	$42.05
Stage technician (over eight hours)	$63.08
Duty supervisor	$31.53
Front of House staff	$28.42
Cleaners	$24.05

Additional overtime charges will apply at 1.5 times the normal rate per hour if overtime is required or if staff are required before 8 a.m. or after midnight. The above rates and fees are effective Jan. 1, 2024, and are subject to change, pending Town Council approval.

Rental contract

Once you’ve submitted a rental request form, we will meet with you to determine the performance schedule and provide an estimated cost. After finalizing the event details, we will provide you with a rental agreement. This is a legal agreement between you and the Town of Milton. In order to confirm your booking, we need:

A rental deposit
Your signature
Proof of Insurance (5 million general liability insurance)

Space allocation

We are currently taking Theatre rental requests for the 2024-25 Season. September 2024 to June 2025.

The actual number of hours allocated to each client is reviewed annually. During peak demand periods (i.e. February through June), we reserve the right to limit the number of days available for each rental client in order to better provide access to as many clients as possible.

Ticketing

You must sell all tickets through our Chudleigh’s Box Office. We charge a base of $4.25 per ticket, and you can set the final price. We recommend that prices are round numbers.

We offer up to 20 complimentary tickets for the Mattamy theatre and 10 for the MinMaxx hall for each performance at no charge. Any additional complimentary tickets will cost $4.25 to cover printing costs. Note that everyone who enters the theatre must have a ticket, this includes your staff and volunteers.

Equipment rental and technical guidelines

We will determine the number of technicians needed during your booking meeting. This is based on your performance requirements.

Optional dance floor

A Harlequin dance floor is available for use on the stage. There is no charge for using the floor, however, labour will be charged at the applicable rates for installation and removal.

Stage manager

We request that you designate one person, who is familiar with the show, to act as the stage manager. This person will be the primary contact during the load in, rehearsal and performance.

Stage technician

All technical personnel are represented by IATSE Local 129. Please take note of the following rules regarding labour calls:

Crews may work a maximum of five hours once per day.
During which time there is a 15 minute break.
After which time there is a one hour meal break.
If the meal break is less than one hour, the break is paid through.
If the meal break is less than 30 minutes there is a meal penalty that is one hour of extra paid time.

Please contact our Supervisor, Technical Operations at 905-878-7252 ext. 4906 with any specific questions regarding staffing.

Curtains

We have three curtains available for every performance. Each curtain is manually operated and opens and closes from left to right (not up and down). We have a:

Main red curtain
Mid-stage black curtain
Upstage black curtain

Equipment rental

If you’d like to use a video equipment during the performance, you must pay an additional $55 and we can provide the equipment. If you'd like to use a projector during the performance, you must pay an additional $20 (Affiliated) or $27 (Standard) fee per hour of use. We can help you get additional rental equipment. Please contact us and we will find the most cost effective and reliable supplier.

Props

We allow the use of props and prop assistance. The number of props may require additional staff. Please let us know the volume, size and weight of the props prior to the show so we can provide the proper support.

All prop assistants must wear appropriate clothing and footwear while assisting in the facility. This includes:

No open toed shoes or flip flops when moving props on or off stage
Dark clothing

Stage effects

Some performances may include smoke or haze machines to help set the mood and tone of the performance.

Haze and smoke machines

We have one hazer available for use. Please contact us if you’d like to use the hazer for your performance. You must provide your own smoke machine. Due to the sensitivity of our fire alarm system, all smoke and haze machines must have pre-approval for use.

Pyrotechnics

Pyrotechnics, including candles and any open flame, aren’t permitted.

House staff

We will determine the number of service staff necessary during your booking meeting. We will schedule our staff for two hours prior to the start of the show until the lobby is clear or all patrons and performers. The bar will usually be open 60 minutes before the show and during intermission.

Theatre etiquette

We strive to create an exciting and entertaining experience for all facility patrons. Please follow these guidelines:

Food and beverages aren’t allowed in the Mattamy Theatre (except bottled water)
Performers shouldn’t be in the lobby in costume
Tap shoes and bare feet aren’t allowed in the lobby or theatre
Please be mindful of strong scents and don’t use heavy amounts of perfume or cologne